Remote or virtual mediation is a safe and convenient alternative to in-person mediation, which is now increasingly accepted in the times of Covid-19. As long as you are working with a knowledgeable and resourceful remote mediation lawyer, you can make the most of this adaptable and flexible process.
Choose an Established Virtual Mediation Platform
A number of video communication platforms such as Zoom and Microsoft Teams are now available, which will enable you to have smooth and hassle-free remote mediation proceedings. Choose a widely used or mainstream platform and make sure that all participants are comfortable with it. Your remote mediation lawyer can do a test run a day in advance to ensure everyone is able to set up, understand, and use video communication.
Try to Minimize the Number of Participants
It would be ideal to have only a limited number of attendees during the remote mediation process. This will reduce the burden on the system and also the proceedings can go on more efficiently when only relevant parties to the dispute are present. It is not necessary to present in the same geographical location, but account for people in different time zones when you set up a time for the meeting.
Keep Key Documentation Ready for the Meeting
Prepare for your virtual mediation in the same way as you would do for in-person mediation. Make sure you have all the key documents ready in advance, including your position statement. The parties can decide ahead of time with the guidance of their remote mediation attorney whether the draft agreement (if reached) may be signed digitally at the end of mediation. The mediator should receive all the pertinent information beforehand so that the proceedings can move swiftly.
Make Sure You Have a Reliable Internet Connection
All attendees to the mediation should have a reliable internet connection. You will require a laptop, microphone, and webcam (unless you are using your smartphone or another handheld device). If you experience any technical issues during the test run, resolve them prior to the scheduled mediation. Obtain the consent of all parties in advance if you wish the record the video proceedings.
Pay Attention to Minor Details
The participants should set up their systems preferably in a well-lit room, which enables others to view their faces clearly. Your facial expression is an important part of any successful communication to drive home your points. The room or area you have chosen for your video mediation should be quiet so that you are clearly audible to others. As far as possible, you should avoid distracting clothing, so that the focus remains on what you are saying and not what you are wearing.
Ensure Confidentiality and Security
Your remote mediation lawyer should ensure that adequate password protection or other cybersecurity measures are in place for the virtual meeting. During the conversations, no third parties at your home or office should be listening in or recording the proceedings. Confidentiality is a distinct privilege that is usually available in mediation, and not in litigation. You can easily take care of this aspect even in a remote mediation.
Set Up a Virtual Consultation with a Top Mediation Attorney
Shapiro Mediation Services has the technology and skills to offer you smooth and effective virtual mediation. To learn more about the digital mediation process, call us at 617.765.1040 and set up a free consultation with one of our remote mediation lawyers or contact us online.